Manual PR Processing
Purchase requisitions handled through paper and email were prone to errors and slow handoffs.
Contact UsCase Study · Pharmaceutical Manufacturing
Case StudyHelix PharmaHakimsons Group · Pakistan
How Helix Pharma Reduced Procurement
Cycle Time and Improved Transparency
A complete digital transformation of procurement — from manual spreadsheets to real-time, AI-powered sourcing with NexTek ePurchase.
50%Faster procurement cycles
250+Product portfolio
60+Years of pharma excellence
100%Digital audit trail
Company Overview
About Helix Pharma
Helix Pharma is a leading pharmaceutical manufacturer in Pakistan, operating under the Hakimsons Group. With more than 60 years of pharmaceutical excellence, a portfolio of over 250 products, and a strong commitment to quality, innovation, and regulatory compliance, Helix Pharma serves healthcare professionals and patients across multiple therapeutic areas.
The company operates modern manufacturing facilities and maintains partnerships with global pharmaceutical organizations — making procurement reliability not just an operational priority, but a patient-safety imperative.
As operations expanded, procurement became increasingly complex across multiple departments and suppliers. Helix Pharma selected NexTek ePurchase to modernize the process.
The Challenge
A Procurement Function Under Pressure
For a pharmaceutical organization where quality, compliance, and timely material availability are critical, procurement delays could directly affect production planning and operational efficiency.
Lengthy Approval Cycles
Multiple stakeholders created days-long bottlenecks for routine purchases.
Limited Visibility
No real-time view of PR status, open RFQs, or supplier responses.
Inefficient Comparison
Supplier bids arrived by email and were compared manually in spreadsheets.
RFQ Delays
Issuing RFQs and collecting supplier responses took too long.
Manual Vendor Evaluation
Supplier decisions lacked an objective, data-driven evaluation framework.
Compliance & Audit Trail
Paper records made pharmaceutical compliance audits burdensome.
No Procurement Analytics
Decentralized data limited spend visibility and strategic sourcing.
The Solution
End-to-End Procurement Automation with AI
Helix Pharma implemented NexTek's AI-enabled ePurchase platform to digitize and automate the entire procurement lifecycle — from the first purchase requisition to the final purchase order.
📝 Purchase Requisition
- Digital PR creation and submission
- Automated routing to approvers
- Real-time requisition status tracking
📨 Request for Quotation
- One-click RFQ generation
- Simultaneous supplier distribution
- Centralized online bid submission
⚖️ Rate Comparison
- Automated quotation comparison
- Faster supplier evaluation
- Transparent decision-making
✅ Approval Workflow
- Configurable approval hierarchies
- Rule-based automated routing
- Reduced approval bottlenecks
📋 Purchase Order Generation
- Automatic PO creation after approval
- Faster supplier communication
- Reduced manual data entry
🤖 AI Procurement Intelligence
- Vendor recommendations
- Automatic quotation analysis
- Pricing anomaly and saving insights
AI-Powered Procurement Intelligence
The platform recommends suitable vendors, analyzes quotations, identifies savings, detects pricing anomalies, and generates procurement insights and dashboards.
Results
50% Reduction in Procurement Cycle Time
Automated workflows significantly reduced manual processing and approval delays across the entire procurement lifecycle.
50%Reduction in cycle time
100%Digital audit trail
AIObjective vendor selection
Real-timePR, RFQ, RC and PO visibility
| Procurement Activity | Before ePurchase | After ePurchase |
|---|---|---|
| PR Approvals | Manual | Automated |
| Quotation Collection | Email-based | Online supplier participation |
| Rate Comparison | Spreadsheets | AI-assisted analysis |
| Procurement Tracking | Limited | Real-time monitoring |
| Vendor Selection | Subjective | Data-driven AI evaluation |
| Compliance Records | Paper-based | Complete digital audit trail |
AI-Assisted Vendor Selection
Objective, Bias-Free Supplier Evaluation
The AI engine evaluated supplier data across five measurable dimensions, giving procurement teams objective recommendations and reducing bias in vendor selection.
Historical Pricing
Delivery Performance
Quality Records
Response Time
Compliance History
Key Benefits Achieved
Five Pillars of Procurement Excellence
Faster Procurement Cycle
50% less processing time, faster RFQs, and accelerated approvals.
Greater Transparency
Real-time lifecycle visibility, stronger oversight, and accountability.
AI-Driven Vendor Selection
Objective supplier evaluation and better pricing analysis.
Enhanced Compliance
Complete audit trail and standardized, policy-aligned processes.
Better Decision-Making
Procurement analytics, spend visibility, and data-driven sourcing.
“NexTek's ePurchase platform transformed our procurement from a manual, fragmented process into a transparent, AI-driven operation — cutting our cycle time in half and giving us the compliance confidence a pharmaceutical company demands.”Procurement LeadershipHelix Pharma · Hakimsons Group
Conclusion
A More Agile Procurement Function
By implementing NexTek's AI-powered ePurchase solution, Helix Pharma transformed its procurement from a largely manual process into a transparent, data-driven, and highly efficient ecosystem.
The organization achieved a 50% reduction in procurement cycle time, improved transparency, strengthened compliance, and used AI to make smarter vendor-selection decisions.
The result is a more agile procurement function capable of supporting Helix Pharma's commitment to quality, innovation, and operational excellence.
Key Takeaway
AI-powered procurement is not only about speed — it replaces subjective vendor decisions with objective, measurable, and auditable evaluation criteria.
Explore more: ePurchase Procurement Automation → | Barrett Hodgson Case Study → | Request a Procurement Demo →
Ready to Transform Your Procurement?
See ePurchase in Action
Join leading Pakistani organizations that have already shifted to intelligent, transparent, and fully digital procurement.
